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How to Source Air Bar Vibe 2: Returns and Credit Notes

Published 2026 · VapeWholesaleHub trade desk

A clear returns and credit process on Vibe 2 protects the relationship when something goes wrong.

Across the trade, returns and credit notes is the point where good intentions meet operational reality on the Vibe 2.

Cash flow is the quiet constraint behind returns and credit notes: the cheapest option is rarely the one that frees the most working capital.

Why returns and credit notes matters on the Vibe 2

Distinguish between a defect claim and a change of mind before agreeing any action.

Cash flow is the quiet constraint behind returns and credit notes: the cheapest option is rarely the one that frees the most working capital.

Credit notes should reference the original invoice line to keep accounting clean.

Reference specification

Item	Value
Model	Vibe 2
Brand	Air Bar
Category	Pod Systems
Battery	1100 mAh
Output range	10-80 W
Capacity	1.2 ml
Charging	USB-C 1A
Coil options	1.0 / 1.2 ohm
Carton quantity	200 units

Agreeing who pays return freight in advance avoids most disputes.

Practical notes for buyers

Where two suppliers look identical on price, returns and credit notes is usually the variable that separates them over a full year.

Seasonality interacts with returns and credit notes more than most forecasts allow for, so a rolling review beats an annual one.

Checklist

Log sell through by account for the first eight weeks.
Record the arrival condition with photographs on the day of delivery.
Request batch photographs and a packing list prior to shipment.
Retain one sealed sample carton from every batch for reference.
Review the reorder point after one full selling cycle.
Check carton quantities against the commercial invoice line by line.

Commercial terms

Commercial terms are usually agreed in three parts: a deposit on confirmation, a balance before shipment and a stated validity window.

Lead times are a function of component availability as much as factory capacity, so buffers should reflect both.

Volume tier	Indicative unit level	Lead time
Carton (137 units)	Tier 1	14-21 days
Pallet (836 units)	Tier 2	14-21 days
Container (11892 units)	Tier 3	30-45 days

All figures above are indicative working ranges used for planning. Final specification and commercial terms are confirmed in writing before any deposit.

Frequently asked questions

Who pays return freight on a Vibe 2 defect claim?

For confirmed defects the supplier normally covers it; agreeing this in writing before shipment prevents arguments.

Is documentation provided for customs?

Commercial invoice, packing list and the relevant certificates are supplied; the importer's broker handles the declaration.

Can several models be mixed in one shipment?

Yes, mixing models and flavours within a carton or pallet is common and usually helps first time buyers test demand.

Can packaging be adjusted for our market?

Artwork localisation is straightforward; structural changes need larger volumes and a longer lead time.

Final word

If only one thing changes after reading this, let it be the habit of checking returns and credit notes before reordering.

Trade enquiry

Quotations, samples and artwork files are available on request. Please state model, quantity per SKU, destination and target delivery window.

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