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How to Source Air Bar Vibe 3: Returns and Credit Notes
Published 2026 · VapeWholesaleHub trade desk
A clear returns and credit process on Vibe 3 protects the relationship when something goes wrong.
Distributors reviewing their Vibe 3 range usually find that returns and credit notes explains most of the variance in results between accounts.
Freight consolidation changes the answer to returns and credit notes at container scale, which is why small and large buyers reach different conclusions.
Why returns and credit notes matters on the Vibe 3
Distinguish between a defect claim and a change of mind before agreeing any action.
Cash flow is the quiet constraint behind returns and credit notes: the cheapest option is rarely the one that frees the most working capital.
Credit notes should reference the original invoice line to keep accounting clean.
Reference specification
| Item | Value |
|---|---|
| Model | Vibe 3 |
| Brand | Air Bar |
| Category | Pod Systems |
| Battery | 900 mAh |
| Output range | 12-60 W |
| Capacity | 6.0 ml |
| Charging | USB-C 2A |
| Coil options | 1.0 / 1.2 ohm |
| Carton quantity | 120 units |
Agreeing who pays return freight in advance avoids most disputes.
Practical notes for buyers
Retail staff rarely ask about returns and credit notes directly, but their questions almost always lead back to it.
Shops that receive a short briefing on returns and credit notes convert noticeably better than shops that only receive stock.
Checklist
- Request batch photographs and a packing list prior to shipment.
- Keep certificates current and filed against the exact model name.
- Retain one sealed sample carton from every batch for reference.
- Verify that artwork matches the approved compliance template.
- Log sell through by account for the first eight weeks.
- Check carton quantities against the commercial invoice line by line.
Commercial terms
Agreeing a defect handling procedure before the first shipment removes emotion from later conversations.
Agreeing a defect handling procedure before the first shipment removes emotion from later conversations.
| Volume tier | Indicative unit level | Lead time |
|---|---|---|
| Carton (149 units) | Tier 1 | 21-30 days |
| Pallet (1282 units) | Tier 2 | 30-45 days |
| Container (17799 units) | Tier 3 | 30-45 days |
Frequently asked questions
Who pays return freight on a Vibe 3 defect claim?
For confirmed defects the supplier normally covers it; agreeing this in writing before shipment prevents arguments.
How quickly can a repeat order be produced?
For established configurations production typically runs two to four weeks, with transit on top depending on the chosen method.
Can packaging be adjusted for our market?
Artwork localisation is straightforward; structural changes need larger volumes and a longer lead time.
Can several models be mixed in one shipment?
Yes, mixing models and flavours within a carton or pallet is common and usually helps first time buyers test demand.
Final word
A short quarterly review of these points will keep the Vibe 3 range healthy without consuming the week.
Trade enquiry
Quotations, samples and artwork files are available on request. Please state model, quantity per SKU, destination and target delivery window.
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